Vendor Services and Purchasing

The Upland Unified School District Board of Education has adopted a centralized purchasing system; whereby, the district practices the competitive bid process in order to obtain the best combination of price, quality merchandise, and delivery. The Purchasing Department conducts all purchasing transactions for the district. However, under the law, the board of trustees has the sole responsibility for all purchases and contracts of the district; this responsibility cannot be delegated

Purchasing Policies and Procedures

The department will issue a purchase order to vendors for every purchase. Vendors are not to provide material or services without first obtaining a purchase order number or receiving direction from Purchasing Department. The purchase order number (PO) must appear on all packages, packing slips, and invoices. We will consider that purchases made in the name of the district without an authorized purchase order are an obligation of the person making the purchase and not an obligation of the district.

Purchasing Ethics

The goal of the Purchasing Department is to award on the basis of price and suitability. The UUSD purchasing philosophy is to maintain professional relationships with all vendors. While vendors are free to advertise, your promotional efforts should not include gifts, favors, or any form of personal gratuities.

The Upland Unified School District has elected to become subject to the California Uniform Public Construction Cost Accounting Procedures (CUPCCAA).

Buying Materials or Services

The Purchasing staff buys the materials, supplies, and equipment for all school sites and departments. Purchasing also lets all public works contracts for construction, involving refurbishing, maintenance, and modification of district facilities.
The Food Services Department purchases food, food services, and food services equipment.
Maintenance and Operations acquires materials and supplies relative to grounds/building maintenance and facility improvements with purchase orders issued by the Purchasing Department.
The Instructional Material Center submits orders for books and maps for purchase order processing by the Purchasing Department.
The purchase of various supplies and services for student bookstores and student activities for financing out of student body funds are made independently by each school under the direction of its Student Activities Office.