Vendor Services and Purchasing

The department will issue a purchase order to vendors for every purchase. Vendors are not to provide material or services without first obtaining a purchase order number or receiving direction from Purchasing Department. The purchase order number (PO) must appear on all packages, packing slips, and invoices. We will consider that purchases made in the name of the district without an authorized purchase order are an obligation of the person making the purchase and not an obligation of the district.

The goal of the Purchasing Department is to award on the basis of price and suitability. The UUSD purchasing philosophy is to maintain professional relationships with all vendors. While vendors are free to advertise, your promotional efforts should not include gifts, favors, or any form of personal gratuities. 

The Upland Unified School District has elected to become subject to the California Uniform Public Construction Cost Accounting Procedures (CUPCCAA).

Public projects of forty-five thousand dollars ($45,000) or less may be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order. (b) Public projects of one hundred seventy-five thousand dollars ($175,000 If all bids received are in excess of one hundred seventy-five thousand dollars), (c) the governing body of the public agency may, by adoption of a resolution by a four-fifths vote, award the contract, at one hundred eighty-seven thousand five hundred dollars ($187,500) or less, to the lowest responsible bidder, if it determines the cost estimate of the public agency was reasonable.

• per Public Contract Code 22032 and Public Contract Code 22034 

The Upland Unified School District is inviting all licensed public works contractors to submit information for inclusion on the district’s list of qualified bidders for this calendar year by clicking on the link “Apply to Be a Vendor.”

Apply to Be a Vendor

Note: SB854 became effective July 1, 2014, and requires contractors to register with the Department of Industrial Relations prior to bidding on public works projects. This registration with Upland Unified School District does not fulfill that requirement.

• The Purchasing staff buys the materials, supplies, and equipment for all school sites and departments. Purchasing also lets all public works contracts for construction, involving refurbishing, maintenance, and modification of district facilities.
• The Food Services Department purchases food, food services, and food services equipment.
• Maintenance and Operations acquires materials and supplies relative to grounds/building maintenance and facility improvements with purchase orders issued by the Purchasing Department.
• The Instructional Material Center submits orders for books and maps for purchase order processing by the Purchasing Department.
• The purchase of various supplies and services for student bookstores and student activities for financing out of student body funds are made independently by each school under the direction of its Student Activities Office.